As a member club of the British Judo Association and a Sport England Clubmark accredited club. Tonbridge Judo club has adopted Codes of Conducts for all its Members, Parents/Carers and Coaches working within the club.
This privacy statement sets out how we use and look after the personal information we collect from you. We are the data controller, responsible for the processing of any personal data that you provide us with. We take reasonable care to keep your information secure and to prevent any unauthorised access to or use of it.
We may update this privacy statement from time to time and will inform you of any changes in how we handle your personal data. Any changes will be updated to the privacy statement published on our website.
· personal information (such as name, school, date of birth, address)
· membership contract information (such as name, date of birth, address, emergency contact, medical details, BJA licence number)
· competition data (This is collected and shared with the British judo Association, to advise and guide members on the next steps in qualification or grading)
Personal data means any information about an individual from which that individual can be identified. We collect, use, store and transfer some personal data of our members, and where relevant their parents or guardians.
You provide information about yourself when you register with us, and by filling in forms and by corresponding with us by phone, email or otherwise.
We keep personal data on our members while they continue to be a member or are otherwise actively involved with us. We will delete this data 7 years after a member has left or ended their membership, or sooner if specifically requested to do so.
We may need to retain some personal data for longer for legal reasons or regulatory purposes. We will remove the following data annually if the member has left; medical details and date of birth.
You have the right to ask for details of the information we hold about you at any time. This is called a Subject Access Request (SAR). In accordance with GDPR, once you have made a SAR we are obliged to provide you with your information within 20 business days. Such requests should be made to the Club Secretary by email firstname.lastname@example.org – we will verify this request in person or by phone before providing this information to you.
Under GDPR you will also have the right to:
- Withdraw your consent
- Ask us to erase information
- Ask us to restrict how we process your information
The essence of good ethical conduct and practice is summarised below. All Coaches must:
Consider the well being and safety of participants before the development of performance.
Develop an appropriate working relationship with performers, based on mutual trust and respect.
Make sure all activities are appropriate to the age, ability and experience of those taking part.
Promote the positive aspects of judo
Display consistently high standards of behaviour and appearance.
Follow all guidelines laid down by the national governing body and the club.
Hold the appropriate, valid qualifications and insurance cover.
Never exert undue influence over performers to obtain personal benefit or reward.
Never condone rule violations, rough play or the use of prohibitive substances.
Encourage performers to value their performances and not just results.
Responsibilities of a Coach include ensuring the welfare of their players. In order to help Coaches in doing this, the BJA require all new Coaches to understand and abide by the BJA Coaches Code and Ethics
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At Tonbridge Judo Club we will not tolerate any form of bullying, harassment or intimidation from any person or source.
This procedure covers any necessary disciplinary action or actions as a result of a complaint or incident. All officials, members, parents, guardians or others attending one of our venues or external venues as part of attendance on behalf of Tonbridge Judo Club are covered by this document.
HOW TO MAKE A COMPLAINT Any complaints should be put in writing and passed to a club welfare officer. Where this is inappropriate or impracticable, complaints may be made in person to a club officer who will record the details either at the time or later where this is not possible. All complaints will be dealt with in the strictest confidence and, where possible, the name of the complainant will not be divulged.
INVESTIGATION All complaints will be investigated by a club officer/coach or officers/coaches as required. All findings will be recorded and solutions discussed and where possible, resolved by a minimum of 3 club officers/coaches. Discussion may be face to face, by telephone or via electronic means. Matters involving child welfare issues will only be dealt with by those who have been suitably trained.
RESOLUTION We will endeavour to resolve issues as soon as is practicable, and to communicate to the person making the complaint in a clear and concise form. Where necessary, the resolution will be communicated to any others as may be necessary to ensure that actions are taken and followed.
ESCALATION Where the complaint cannot be resolved within the club, and the nature of the complaint falls within their jurisdiction, the complaint shall be escalated to the British Judo Association. Complaints should be sent in writing along with the name and address of the person making the complaint to: The Chairman, Complaints and Conduct Panel, The British Judo Association, Suite B – Technology Park, Epinal Way, Loughborough LE11 3GE.
Tonbridge Judo club reserves the right to take disciplinary action against anyone who:
· Carries out a physical assault within our dojo or in the immediate vicinity of our venues or when at another as part of our judo activities.
· Threatens a physical assault within our dojo or in the immediate vicinity of our venues or when at another as part of our judo activities.
Verbally assaults or abuses any member, parent, guardian, visitor, coach or officer of the club.
Harasses, bullies or belittles any of those mentioned above.
Causes emotional or physical distress or pressure to any judoka who is active on the mat during their session.
Disrupts training sessions.
Enters any venue unfit by drink or drugs.
Steals or attempt to steal property of the club, members or visitors.
Sells or attempt to sell drugs or other materials considered illegal or undesirable.
Displays any behaviour that risks the health safety any welfare of those attending our club.
Displays any behaviour in person or by written or electronic means that brings the club or the sport of judo into disrepute.
ACTIONS Actions will be decided and implemented, where practical, at the time of the incident by club officers/coaches present. This may include:
A verbal caution by a club officer/coach.
A period ban from the club venues.
Permanent expulsion from the club.
Intervention by the Police.
Club officers and coaches will fully cooperate in any investigation by the police or other authorities